Your team should be able to clock in and log reports on day one. Here's how to get everyone in with the right access.
How roles work
MyLittleWorld has a few built-in roles, and each person only sees what their role needs:
- Admins manage settings, billing, staff, and every room
- Educators log daily reports, attendance, and messages for their assigned rooms
- Assistants log reports and attendance but can't change settings
You can change someone's role later without re-inviting them.
Sending invites
- Go to Settings → Staff and choose Invite staff.
- Enter each person's name, email, and role. Add their room assignments if you already have rooms set up.
- Send. They get an email with a link to set their own password — you never see or set it for them.
Invites don't expire, but you can resend or revoke one anytime from the same screen.
After they join
- New staff land on the dashboard scoped to their rooms
- Ask them to install the app so they can clock in from their phone
- Set up the time clock and approvals before your first pay period — see Running your first payroll
Need to remove someone? Deactivating a staff member keeps their history on past reports and payroll but blocks any new sign-in.